how to properly execute work orders
how to properly execute work orders
- There are approved forms of orders of the State Statistics Committee, with instructions on how to fill them. Vs is very simple
- Projects of orders and orders are printed on letterheads of the format A4, ie 210 #215; 297 mm. Usually for the order and the order special forms are developed, depending on the constituent documents of the organization, include the following requisites:
- The State Emblem of the Russian Federation (or the emblem of the subject of the Russian Federation, or the emblem of the organization, or a trademark (service mark);
- name of company;
- name of the type of document;
- the place where the document was prepared or issued;
as well as restrictive marks for the details:
- date of the document;
- registration number of the document.
Dimensions of the fields of the forms:
20 mm left;
10 mm right;
20 mm upper;
20 mm lower.
The left margin is used to bind the document to the file. From this it can be concluded that when developing blank forms of documents (longer than 10 years) and permanent storage periods (which include orders and orders), it is better to set the left margin in the range of 3035 mm, rather than 20 mm.
Execution of the main part of the order
The headline to the order should be formulated clearly and as briefly as possible, expressing the main content of the document.
The text of the order consists of two parts: ascertaining and administrative, separated from each other by the word I order. In stating the reasons for the prescribed actions are given.
The ascertaining part may be absent if the actions of the administrative part do not need a justification.
The ascertaining part of the order is separated from the administrative word ORDERING, which can be printed in capital letters without discharge from a new line with a paragraph or lowercase letters to discharge from a new line without a paragraph (prikazyva), as established in the federal bodies the executive power of 1. The administrative part contains instructions, each of which stands out as a separate item. Items of the administrative part of the order may be of an organizational nature, in this case only managerial action is formulated and, more rarely, its executors are called.
If in the administrative part of the order contains specific tasks, it is necessary to indicate:
the name of the performer or performers (position, initials, surname or name of the organization or subdivision);
the execution time of the order.
The deadline for execution in paragraphs and subparagraphs of the administrative part of the order is not specified if the actions are of a regular or normative nature and their performance is prescribed for the entire period of this order.
The executor in the order may be one or several units of the organization, subordinate organizations, officials. The number of performers for each item (subparagraph) is not limited. The performer, named first, is the responsible executor of the assignment.
If there are interim deadlines or when the assignment is broken down into tasks, each of them is drawn up in a separate subparagraph. The paragraph or subparagraph of the order should contain only one task with one execution period, since the control of the execution of orders is carried out for each instruction separately.
The last point of the order is the item on control, it indicates the name of the post of the person responsible for the execution of the document, its initials and surname.
Paragraphs and subparagraphs of the administrative part of the order are numbered in Arabic numerals.
What are they writing about: How to properly prepare an order and avoid pitfalls when drawing up a schedule of vacations, staffing and other important and necessary documents? The popularity of these issues is beyond competition in our forum. On-line consultations on labor law.
To help everyone who has similar problems, we offer a selection of normative acts, design samples and other useful personnel documents. In the very near future, this rubric will be substantially expanded at the expense of labor contracts, forms of personnel documents and calculation models, which accountants will appreciate.